Fleet Management Blog

3 Ways to Improve Safety and Compliance with Fleet Management Software

In the crane rental industry fleet owners and risk managers are always looking for ways to maintain compliance of regulatory requirements and improve the safety of their operations. Improving safety and compliance can help lower insurance rates and decrease liability when it comes to litigation or cost of insurance claims. The latest equipment and skilled personnel paired with the latest in technology – like fleet management software, provides your employees the tools they need to create a safer fleet and safer job site.

In this post, we cover three ways fleet management software can help improve regulatory compliance and safety within your fleet operations.

1. Manage and Track Safety and Personnel Certifications

• Ensure safety by tracking, monitoring and maintaining all certifications within your fleet management system
• Track certifications based on customers, units, job sites and employees – easily manage all forms and levels of accountability
• Set up coming due reports for when certifications are set to expire
• Receive warnings of discrepancies – if an employee or piece of equipment assigned to a unit does not have the proper certifications to meet compliance requirements

2. Ensure Proper Safety Protocols are Followed with Digital DVIR (driver vehicle inspection report) Checklists

• View, complete and sign pertinent safety information in real-time with electronic safety checklists with a mobile fleet management app on an employee’s smartphone or tablet
• Make certain your staff is following proper safety measures and are documenting verified inspections
• Require signatures from employees and customers to proceed with work
• Safeguard against litigation or insurance claims in case of accident with a digital trail of documentation and electronic signatures to meet legal requirements

3. Cultivate a Strict Preventative Maintenance Program

• Automate notifications of past due and coming due service
• Monitor preventative maintenance activities more closely to stay out in front of predictable maintenance down times and to maintain a healthier, safer fleet
• Keep vehicles in top running condition and decrease probability of operating an unsafe unit as well as extend the life span of that unit
• Maintain a unit service history to provide detailed information on every repair, inspection and service call your equipment as received in the case of an accident or litigation

Depending on the unique requirements of your fleet, choose a system that enables you to do the following:

1. Centrally track preventative maintenance to keep vehicles operationally safe
2. Track unit and personnel certifications to ensure compliance when operating units and vehicles
3. Complete digital DVIR checklists to guarantee employees are following regulatory requirements and provide record of those requirements.

For a more in-depth consultation regarding how your company can increase regulatory compliance and improve safety by using fleet management software, please contact us for a free consultation.