Fleet Management Blog

Improve Safety and Lower Risk with Fleet Management Software

Risk is inevitable. Whether you manage a crane, concrete pumping, or heavy equipment rental operation, risk management should be a continuous effort to better equip your organization to make the right business and operational decisions.

Enlisting the services of a trusted insurance provider and a technology partner is critical to protect your business. To move our industries forward and provide better protection, Fleet Cost & Care has partnered with NationsBuilders Insurance (NBIS) and created a preferred pricing incentive to all NBIS insureds.

Fleet Cost & Care’s NexGen desktop software and Atom fleet management app is full of built-in safety features to keep safety and risk management a documented part of every job. In this post, we will highlight several features available to all Fleet Cost & Care users and NBIS insureds.

Dispatch & E-tickets

• Capture electronic signatures from a smartphone or tablet at the beginning and the end of a job
• Require employees to complete and attach pre-job inspection, site safety, and other checklists before moving to next stage of the job
• Tickets are stored in your data base and cannot be lost like paper tickets
• Attach pertinent documents to E-tickets – lift plans, permits, and more

Terms & conditions

• Single & multi-state terms & conditions templates can be setup for various documents and defaulted based on company or yard, or manually selected
• Automatically email E-Tickets – to customer when first & second signatures are captured
• PDF documents, such as quotes, rental agreements, delivery contracts, and more can be generated and emailed directly or through DocuSign to capture signatures

Certifications

• Require certifications for customers, job sites, and units to ensure the appropriate employees are assigned; with pop-up notifications of potential conflicts
• Employees can access their own certifications for verification through Atom
• Audit coming due and past due certifications

ELD & GPS Integrations

• Import hours of service from ELD systems to enable dispatchers to maintain compliance when scheduling employees
• Import unit engine hours, miles, and location from GPS systems to build an audit trail of equipment usage

Maintenance

• Manage coming due and past due preventative maintenance activities
• Track and prioritize the status of open work orders
• Flag and respond to reported deficiencies
• Attach pictures of damage or wear and tear with comments
• Take proactive measures to ensure all equipment is properly maintained to minimize unit down time

Reporting

• Historical data of preventative maintenance and repairs performed on every unit
• Historical data of reported deficiencies
• Unit down time history
• Interactive Microsoft Power BI Dashboards for service managers

TO LEARN MORE ABOUT FLEET COST & CARE FLEET MANAGEMENT SOFTWARE SOLUTIONS AND NBIS PREFERRED PRICING INCENTIVE, complete this form or CALL 800.281.9445.