Fleet Management Blog

Fleet Management Software Improves Transparency Across your Organization

Centralized fleet management software and mobile fleet management applications are designed to increase transparency and help everyone in your business work more efficiently. Having a high-level view of everything happening in your company, as well as detailed information concerning units, personnel and financials becomes a reality with comprehensive fleet management software.

With just a click of a button on your computer or a tap on your mobile device, you can easily track all your people and resources throughout the day. When properly implemented and adopted, fleet management software streamlines every step in your operation and allows you to unleash the full potential of your fleet.

In this post, we will discuss how centralized fleet management software will provide transparency throughout your organization.

Fleet Owner/Manager

• Easily access a wealth of business intelligence in real-time
  • Customizable reports can be run on jobs, revenue, inventory, labor and customers
  • Review dashboards to see where your equipment and personnel are at any given time
  • Profitability can be reviewed by job, customer or unit to focus sales team and drive higher profit margins
• Eliminate standalone systems. Integrate with CRM, accounting, GPS and ELD systems under the umbrella of a single centralized fleet management solution
• Input information once! Everyone in your company can observe data as work flows through the central system in real-time
• Here are more details on ROI from investing in fleet management software

Service Manager/Service Personnel

• Improve workflow by reducing paperwork and improving communication. Use electronic work orders that are sent to your mechanics on their mobile devices
• Achieve an organized service department through comprehensive inventory management for parts and tools
• Improve service records and accountability through digital service records of all unit maintenance – completed, scheduled or in process
• Maintain an efficient preventative maintenance program; track and complete critical service activities on time

Sales

• Standardize and simplify your quoting process
  • Quickly convert quotes to jobs; easily copy quotes
  • See up-to-the-minute resource availability
• Quote from anywhere using your mobile fleet management app
• Gain insights from comprehensive reporting capabilities to increase revenue
• Reduce practices like down renting that negatively impact profitability

Dispatcher

• Create accurate job details that flow through the company smoothly with maximum efficiency
• View easy to read dashboards that display accurate and up-to-date job details concerning equipment, personnel and jobsites
• Assign jobs faster through improved scheduling capabilities
• Ensure personnel have proper certifications to work on job sites requiring specialized training or permissions
• Eliminate costly mistakes by phasing out whiteboards and handwritten notes into a single centralized system

Operator/Field Personnel

• Access critical job details through a mobile fleet management app
• Obtain necessary signatures in electronic form
• Track labor hours effortlessly with a mobile device
• Provide important safety tracking information through checklists and other regulatory features
• All information obtained on mobile device is immediately available back at the office

Clerical

• Keep critical processes like accounts payable, payroll and receivables running smoothly
• Eliminate duplicate data entry (and reduce human error) as information flows from an initial quote to the completion of the invoicing process
• Achieve a quicker payment cycle. Invoicing information such as labor hours and work order details are available as soon as they are entered on a field personnel’s mobile device
• Receive meaningful financial information through customizable reports

Risk Management/Safety

• Document and verify that proper measures are taken to avoid accidents and injuries with digital safety checklists and electronic signature capture on mobile devices
• Review/manage employee certifications and validate that required equipment inspections are complete
• Reduce insurance costs and liability by having preferred contract language within electronic work tickets

The benefits of centralized fleet management software are far reaching. Improved transparency and streamlined processes at every department is achievable. If you want to learn more about the many ways fleet management software can positively impact your company, contact us today.