Fleet Cost & Care Announces Data Sharing with J.J. Keller® ELDs Providing the Ability to Receive and Send information related to Daily DVIRs
Fleet Cost & Care, providers of leading fleet management software products NexGen and Atom, announces vehicle inspection data sharing with the J. J. Keller® Encompass® DVIR and Encompass® ELD mobile applications, through the use of APIs.
A driver’s vehicle inspection report (DVIR) is a form that a truck or bus driver fills out at the end of the day to let their organization know about unsafe conditions related to the vehicle. The organization must then fix the defect(s) before the vehicle may be used again. DVIRs have been around since 1939 and have been typically done on paper, but as technology advances, more companies are adopting a paperless approach. For more information on DVIRs and the regulation behind them, please visit the FMSCA website.
Electronic DVIRs are here to stay. As fleet managers continue to adjust to these disparate electronic systems to stay in compliance with the FMCSA requirements, it begs the question:
How can we streamline the process from driver to maintenance manager to ensure faster resolutions and fewer breakdowns while capturing meaningful data?
Fleet Cost & Care’s ability to integrate with electronic DVIR tools, such as the J. J. Keller® Encompass® DVIR and Encompass® ELD mobile applications, will streamline the repair and maintenance of equipment deficiencies by reducing the number of steps to report defects for field employees, centralizing reporting for maintenance managers, and reducing data entry requirements for mechanics. The result will be a more cohesive and seamless process for managing deficiencies and increasing equipment up-time.
In this post, we examine three benefits of integrating your DVIR reporting tool with your fleet management software.
Reduced Steps to Report Defects for Field Employees
Once a defect is reported by a field employee within a DVIR tool, it can be accessed from NexGen. This saves the step of having to otherwise contact someone about a defect; prevents your reporting from getting buried on a desk or in a separate system; and communicates back to you when the defect is resolved.
- Eliminates paperwork
- Reduces effort in reporting defects
- Instills confidence that the right people are acting on the reported defect(s)
Single Source of Reporting for Maintenance Managers
The DVIR interface saves you from having to interact with multiple systems and saves your team from having to dual-enter details about a defect in multiple systems.
- Streamline repair and maintenance
- Simplify the entire process and improve consistency by reducing data entry requirements
- Capture data to evaluate fleet health, provide accountability, and evaluate departmental efficiency
Reduced Data Entry Requirements for Mechanics
Reduce the administrative overhead of documenting everything by having a field employee’s DVIR entry appear in the mechanic’s work queue AND have defect resolutions post back to the unit within the DVIR tool.
- Spend less time with data entry and working with multiple systems – more time to focus on productivity
- No more dual-entering notes in multiple systems
DVIR systems may seem like an inconvenience, but they will make fleets safer and ensure proper maintenance. While new regulations will always be around the corner, utilizing the tools of a centralized fleet management system will ensure a simpler way towards compliance and operational efficiency.
Want to learn more about our DVIR integrations? CONTACT US today.